Stay competitive in the AI era, without a big-company budget
Larger competitors have IT departments, security teams and software budgets. Algorixtec gives small and medium-size organizations the same capability, turnkey: an end-to-end assessment, then the systems, security, automation and training to act on it. Our proving ground is HIPAA-regulated home health, where we built and run the work.
To keep small and medium-size organizations competitive and relevant in the AI era, by making assessment, automation and AI practical, safe and understood by the people who use them.
The same threats, a fraction of the people
Large companies have IT teams, security staff and software budgets. A small or medium-size organization faces the same threats, customers and regulations with far fewer people, and technology built for the large ones rarely fits.
Standing still is also a decision
We believe an organization that skips automation and AI will find it harder every year to keep up on speed, accuracy and cost. Staff also try AI tools on their own, and unmanaged use is the riskiest way to begin.
One task at a time, inside your boundary
Adopting AI does not mean handing your customers’ or patients’ records to a chatbot. We start with an assessment, pick the task that costs the most, automate it where your data stays under your control, prove it works, and then move to the next one.
From the first look to a team that runs it
One accountable team carries the work from assessment to a system your people use, so you are not stitching together a consultant, an installer and a trainer.
Assess
A read-only review of your technology, security, compliance and AI readiness, written up in plain language.
How the assessment works 2Plan
A ranked roadmap and a fixed-scope proposal. You choose what to do, in what order, and what done means in numbers.
Roadmap and vCIO 3Build
Security, Microsoft 365, networks, automation and AI, configured in your accounts, tested, and documented before handover.
All the services 4Run and teach
Managed IT where you want it, and training so the people who use it keep using it well.
Training and supportMeasured in one working California home health agency. We publish hours and dollars saved only when we have measured them.
Three ways in, and nine layers that make them work
The first three are why most organizations call us: an assessment to see where you stand, HIPAA deployment where the rules are strict, and training so people use what we build. The rest are the layers underneath them, and you can buy any of them on its own.
Technology & AI assessment
A read-only review of your devices, security, backups, cloud, network and AI readiness, written in plain language, with a ranked roadmap and a fixed-scope proposal.
- Nothing changes while we look
- A plan you can act on with anyone
- Turnkey follow-through if you want it
HIPAA deployment & BAA support
Our specialty. Technology configured, documented and evidenced so your compliance officer can say yes: access control, audit trails, encrypted hardware, vendor BAAs and the paper trail for your risk analysis.
- Safeguards mapped to the Security Rule
- Vendor and BAA inventory
- Assistants and automation inside your boundary
Personal training for your team
Hands-on sessions in AI, security and Microsoft 365 built from your own policies and workflows, for frontline staff, office teams, managers and owners, one-to-one or in groups.
- Role-based tracks
- On site, live online or one-to-one
- In-service and CEU records that file themselves, for healthcare teams
The layers underneath
Cybersecurity & resilience
Close known vulnerabilities in order of real risk, harden the firewall, and engineer resilience: tested restores, downtime procedures and backup paths, so a bad day does not stop the work.
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Microsoft 365 & Office suite
Microsoft 365 set up, secured and actually used: mail, Teams, SharePoint, and the Word and Excel templates your office relies on.
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Managed IT services
A help desk, managed devices, patching, backup and recovery, and someone who answers when the printer, the phone or the EMR login stops working.
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Network architecture
Networks designed on purpose: one standard for every office, zones that contain a mistake, Wi-Fi that works, and a test that proves it before go-live.
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Cloud, backup & continuity
Cloud accounts managed and kept affordable, data backed up and actually restored in tests, and a written plan for the day something breaks.
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AI & automation
Closed-book assistants and automations that save the office real hours, deployed only where AI earns its place and PHI never leaves your boundary.
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Network & IT automation
The repetitive work of IT, written as scripts that run on a schedule, leave a record, and speak up only when a person is needed.
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Website services
A fast, accessible, professional website with forms that resist abuse and no trackers, tested automatically after every change.
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IT consulting & vCIO
An outside IT director for organizations that do not have one: a roadmap, a budget, policies people follow, and a second opinion on every vendor contract.
Learn moreWhat we have built and run
Nine systems in our proving ground, a working HIPAA-regulated home health agency, with real numbers. Two are built and verified but switched off on purpose until the agency approves them, which is how it should work.
Every caregiver credential in one trustworthy picture
A weekly audit and a color-coded board replace three sources that disagreed, and a monthly federal exclusion screen runs alongside.
Audit every Monday, board always current, exclusion screen monthly.
Running in productionRead the case study Payroll and operationsRoute sheets to payroll, with exceptions caught before checks are cut
Paper and photographed route sheets are read, matched to EMR visits and filed, and payroll gets an exceptions-only list instead of a pile.
94.4% of handwritten rows read correctly by a small local model.
Running in productionRead the case study AI assistantsStaff get cited answers from the agency’s own policies, and learn when a regulation changes
Two closed-book assistants in Microsoft Teams answer only from the agency’s documents, with the source cited, and a weekly watcher flags when a saved regulation has changed.
Cited answers and a quiet watcher that speaks up only when it matters.
Running in productionRead the case study Finance and billingPay therapy invoices only for visits that are documented
Vendor invoices are matched to visit notes in the EMR automatically, and the office gets one report: ready to pay, wait, already paid, or needs a person.
Hand-ticked paper invoices became one weekly report.
Running in productionRead the case study PlatformA one-click operations dashboard with an audit trail for every run
Recurring compliance and admin tasks became buttons on a Teams page, and every run leaves an append-only record an auditor can be shown.
Press a button; 43 seconds later the email, the Teams post and the audit row exist.
Running in productionRead the case study CommunicationsEvery call answered or captured, with voicemails that become tasks
A Teams Phone menu routes callers by type, and unanswered calls become tracked tasks with a transcript instead of a blinking light.
A voicemail becomes a task in 8 seconds.
Running in productionRead the case study
Most of what we build is not AI. The rest is, and a person signs off.
Of the nine systems in our case studies, three use an AI model we deploy. We tell you plainly when yours should not.
How we decide
Four promises behind every build
PHI stays inside the boundary
Your tenant and encrypted hardware you control. Never a public AI tool.
AI proposes, a person decides
Anything a model reads is a suggestion until someone confirms it.
Everything leaves a record
If it cannot be reconstructed afterward, it was not under control.
You are never locked in
Documented, and living in your accounts wherever possible.
Small and medium-size organizations, with HIPAA and home health as our proving ground
We describe the situations we fit, not a list of industries we claim to know. Our deepest experience is HIPAA-regulated California home health. Elsewhere the method is the same, and we tell you plainly where our experience is thinner.
Healthcare and HIPAA-regulated work
Our proving groundHome health is where we have built and run the systems. Clinics, practices, therapy groups and the vendors who serve them follow the same HIPAA rules.
Growing teams with no IT department
A part-time contractor, a relative or one overworked employee is the IT. We replace guesswork with a plan, a written standard and someone who answers.
Organizations with more than one office
The third office should take days to open, not months. One design, one standard, and the same behavior at every site.
Teams facing security questions
A cyber-insurance renewal, a customer security questionnaire or a ransomware scare needs evidence, not reassurance.
Teams that want AI and do not know where it is safe
A short policy, an approved-tools list and one useful automation, in that order, before staff pick their own tools.
Offices buried in repeat admin work
The recurring report, the manual onboarding, the copy-and-paste between systems. These are the first things we automate.
Home health IT and HIPAA readiness checklist
47 plain questions that show where your security, backups, vendors and paperwork stand. Fifteen minutes, no sign-up and no email address needed.
Boring beats clever
The same eight steps for every problem. The most important one is deciding whether AI belongs in it at all.
You describe it, messily
One paragraph in your own words. We ask the questions that make it sharp.
We tell you what to build, or not
The simplest thing that works, with the AI-or-not test applied out loud.
We build it, document it, hand it over
On a real host, with a runbook, the result in numbers, and training for the people who use it.
Questions people ask first
Are you HIPAA certified?
No one is. HIPAA has no certification for software, vendors or consultants, and anyone offering one is selling a badge. What we do is build and configure systems to meet the HIPAA Security Rule’s technical safeguards, document them, and train your people. Whether your organization is compliant is a determination for your covered entity, with your compliance officer and counsel.
Will you sign a Business Associate Agreement?
Yes. Where our work could touch PHI, we start from a Business Associate Agreement between your organization and Algorixtec, and we work with the minimum necessary access. We can also help you inventory your other vendors and track which have one.
Do you only work with healthcare?
No. The method works for any small or medium-size organization that has more to do than people to do it: assessment, security, Microsoft 365, automation, AI and training. Our deepest experience is HIPAA-regulated California home health, where the rules are strict and we have built and run the systems. Outside healthcare we say plainly where our experience is thinner.
Do you use AI on our patients’ or customers’ information?
Not in public AI tools, ever. Where AI touches PHI or other sensitive records, it runs inside your Microsoft 365 tenant under your agreement, or on encrypted hardware you control, and a person confirms the result. Most of what we build uses no AI at all.